Paid in Pixels

Notion templates · for freelance designers

Know what you're owed.

Small Notion templates that track your clients, projects, revision rounds and money owed. Set up in about five minutes. Works on Notion's free plan.

Get the free version → See the full Hub
The Client & Project Hub home page in Notion: a Today task list with sample tasks, under a mint banner that reads OWED $0.00 and a red PAID stamp.

Template 01

Client & Project Hub.

A small client and project system for freelance designers. Four databases, one home page, and a pipeline that follows how design work actually moves: Inquiry → Proposal Sent → Discovery → Concepts → Revisions → Final Files → Delivered → Paid.

Follow-ups.

Set a next follow-up date on a client. When it comes due, the client is flagged, so no lead goes cold.

A designer's pipeline.

Drag each project from Inquiry to Paid. Every project shows its fee, due date and a health flag: on track, due soon or overdue.

Bill the extra rounds.

Press +1 Round after each round of feedback. Go past the rounds you agreed and the project flags it, so the extra round gets billed.

Money, per project.

Invoiced, paid, owed and unbilled work. Log invoices from your own billing tool; the Hub tracks them, it doesn't send them.

A 10-minute Weekly Review.

One page: what you're owed, what to invoice, what's late and what's due next.

Setup you can't get wrong.

A Start Here page with three steps, annotated screenshots and a narrated video. Sample data you can delete without breaking anything.

Free or full.

What's insideFreeFull
Clients + follow-ups✓✓
Designer pipeline board✓✓
Projects with fee, due date, health✓✓
Tasks + one-click Kickoff—✓
Revision-round counter + over-scope flag—✓
Invoiced, paid, owed, unbilled—✓
Invoices tracker—✓
Weekly Review—✓
Handoff checklist—✓
Get the free version → Get the full Hub

The full Hub is also in our Etsy shop. Every paid template has a 14-day money-back guarantee, no reason needed.

From the blog.